Exporting & Sharing DICOM Studies

There are a number of ways to get a patient's DICOM images to someone outside HealthTrack. They fall into two groups:

• Export saves a local copy of the study (as an MP4, in DICOM format, or as a GIF) that you can move to a disc or USB, or open in another viewer.
• Share sends the recipient a secure link that they open online, without handing over any physical media.

Use export when you need a file to keep or copy. Use share when you want to send the study straight to a person by SMS or email.

Option 1: Export as an MP4 file

1. Open the DICOM Viewer for the required study.
2. Choose the Export MP4 icon in the top left corner - this is the fifth icon along, which looks like a film reel.
3. Set the Export Options when prompted.
4. Choose the location to save the study when prompted.

Option 2: Export in DICOM format

1. Open the DICOM Viewer for the required study.
2. Choose the Save Study icon in the top left corner - this is the third icon along, which looks like a floppy disc.
3. Set the Export Compatibility when prompted.
4. Select OK.
5. Nominate or create a folder to save the study to. This should be a folder that does not already have any contents.
6. Select OK.

To view the images, open the DICOMDIR file contained in the export. This will need to be opened in a DICOM-compatible viewer.

Option 3: Create a GIF file

1. Open the DICOM Viewer for the required study.
2. Choose the Create GIF icon in the top left corner - this is the sixth icon along, which is an orange color.
3. Click your mouse pointer in an area of the image, then move the cursor, which will start making a rectangle over the image to select a section. Click the cursor again to finish making your selection.
4. The GIF will be created automatically. A green message should appear at the bottom of the DICOM Viewer to advise where this has been saved.

Option 4: Share a study as a secure link

The DICOM Share feature sends a secure link to a DICOM study via SMS or email. Recipients can open the study in a web browser. No additional software is required.

1. From the Clinical Records tab, right-click on the record from the folders on the left-hand side.
2. Select the Share Record option.
3. In the Share Record screen, choose DICOM Study in the top left.
4. Select whether the link to the study should be sent via Email or SMS in the top right.
5. Select the recipients.
   • Recipients such as the patient, referring doctor/s, or GP can be selected from the Interested Parties.
   • The Quick Search button can be used to select external providers that may not be listed as an Interested Party.
   • A mobile number or email address can be manually entered. These entries should be comma-separated, or listed on a new line.
6. At the bottom of the screen, review the selected recipients and the selected method for sending the study.
7. Select the Share button in the bottom right to send the study.

The nominated recipients will receive a text message or email that contains a link to view the study in a web browser.

The message is not sent the moment you select Share. HealthTrack first uploads the study to the secure cloud in the background, then sends the SMS or email once the upload is ready. This usually takes a few minutes, and longer for larger studies. If a recipient has not received the link straight away, this is expected behaviour. The message is sent automatically once the study finishes uploading, so there is no need to select Share again.

Configure message template

A default 'System Message' template is sent to recipients along with the study link. Templates can be edited in Admin > Notifications & Messages > Notification Manager.