Item and Fees Report
The Item and Fees Report shows billing activity for a selected date range. Use it to review items billed, fees charged, and volumes by doctor, location, or item type.
- Navigate to Reports > Item and Fees Report. The Item and Fees Report Selector opens. Configure the report using the four sections: Report By, Date Range, Favourites, Arrange By.
Report By
Select the date mode for the report.
| Date Mode | Use For | Description |
| Date Entered (Audit) | Financial accounting | Consistent and repeatable. Records items by the date they were entered in the system rather than the service date. |
| Bring to Account (Audit) | Financial accounting (Complex Invoices) | For Complex Invoices that amortise revenue over multiple months. Items are recognised when the fee is accrued, not when created. |
| Service Date | Management reporting | Reports on actual work performed in a period. Results may change over time as items are added or reversed. |
To create time based invoices requires a specific HealthTrack feature. If you need to amortise revenue over an extended period, please contract HealthTrack to discuss.
Date Range
Enter the start and end dates for the report period.
Arrange By
- Use the Arrange By panel to control how results are grouped. You can set up to two grouping levels. For each level, select All to include everything, or choose a single item from the drop-down to filter the results.
- Tick Separate page for each (selected by default) to start a new page each time the Level 1 grouping changes - for example, one page per location.
If you select the same grouping on both levels, an error appears. Use different criteria for each level.
- Tick the Separate Report Items checkbox to reveal additional options:
- Self Referring Items - separates self-referred items in the report
- In-patient - separates in-patient items
- Item Detail - adds line-level detail, sorted by name or date
- At the bottom of the selector, configure these optional settings:
- Include General Ledger Code - adds GL codes to the report output (available for non-self-referred reports)
- GST Inclusive - includes Goods and Services Tax in all amounts
- All Patients / New Patients Only - limits the report to new patients within the selected period
Run the Report
- Select the Report By date mode.
- Set the Date Range.
- Configure Arrange By grouping levels as needed.
- Tick Separate Report Items, Include General Ledger Code, and/or GST Inclusive as required.
- Select All Patients or New Patients Only.
- Click Preview to generate the report.
For financial accounting, use Date Entered (Audit) or Bring to Account (Audit). Avoid Service Date for accounting as results can change each time the report is run - this mode is intended for management reporting or 'activity based costing'.
If an item was invoiced and reversed the same number of times within the selected period, it appears with a count of zero and a net value of zero.