Receipts Listing Report
The Receipts Listing Report shows all payments received within a date range at a chosen billing location. Use it as part of end-of-day procedures to reconcile takings against EFTPOS settlements, cash, and cheques.
- Navigate to Accounts > Receipts Listing. The Receipts Listing selector opens. Configure the report using the sections below, then run it.
- Select the date mode for the report.
- Date Entered - reports payments based on the date the receipt was entered in the system. Use this mode for reconciliation and financial accounting - results are consistent and repeatable.
- Service Date - reports payments based on the service date of the related invoice. Use this mode for management reporting on activity in a period.
- Set the date range to report on. Enter the From and To dates manually, or use the quick selectors to set the range to a day, week, fortnight, month, or year.
For end-of-day reconciliation, set the date range to today.
- Select the billing Location for the report. For an end-of-day reconciliation, run the report for the location where you are working.
- Use the Breakdown by MO checkbox to control how doctors are reported:
- Untick Breakdown by MO to include receipts for all doctors at the selected location in a single combined report.
- Tick Breakdown by MO to separate the report into a section for each doctor.
- To limit the report to a single doctor, select that doctor from the Doctor/MO drop-down.
The Favourites table lets you save filter combinations you run regularly so you do not have to reconfigure the selector each time. Configure the report selector with the required filters and select Save so it can be selectable from the Favourites table next time to apply those filters in one step.
Run the report
- Select the Report By date mode.
- Set the Date Range.
- Select the Location.
- Tick or untick Breakdown by MO, and optionally select a single Doctor/MO.
- Click Go to generate the report.
The report opens in a preview window. Receipts are grouped by payment type (cash, cheque, EFTPOS, credit card, HiCaps, direct deposit). The last page is a summary listing the total received for each payment type.
Receipts are recorded against the location set when the user logged in to HealthTrack, unless the location was explicitly changed when the receipt was created. If you are working at a different location to your logon location, receipts may appear under the logon location instead.