Finance Summary Report

The Finance Summary is an overall financial report for the practice. It totals the services provided and shows whether each service has been invoiced and receipted, making it the primary management view of practice income.

Use it as part of end-of-month reporting alongside the Distribute Income report.

Navigate to Accounts > Finance Summary. The Finance Summary selector opens. Configure the report using the sections below, then run it.

The Finance Summary can be run in two reporting modes. Choose the mode that matches what you are reporting on.

Mode	Use For
Created Date	Financial accounting. Reports invoices and payments by the date they were entered into the system. Consistent and repeatable - the same date range will always return the same result.
Service Date	Management reporting on work actually performed in the period. The figures may change between runs as items entered after the fact (for example, hospital billing) are added or as transactions are reversed or adjusted.

Created Date is auditable. Service Date is fluid. If the report is being used for end-of-month financial close, run it by Created Date.

Filters can be applied to focus on a single doctor or location.
- Doctor - limit the report to a single doctor, or include all doctors.
- Location - limit the report to a single billing location, or include all locations.
The report can be grouped to suit the level of detail required.
- By item number - reviewing income by service type. Each item number shows as a separate line with totals.
- Per patient - reviewing income by patient. Each patient appears as a separate section with their services listed.
Set the reporting period using the From and To date fields. The dates are interpreted using the reporting mode selected (Created Date or Service Date).

Run the report

Open Accounts > Finance Summary.
Select the reporting mode: Created Date or Service Date.
Select a Doctor (or all doctors).
Select a Location (or all locations).
Select the grouping: by item number or per patient.
Set the From and To dates for the reporting period.
Click Go to generate the report.

What the report covers

The Finance Summary reports on invoices, reversals, refunds, and receipted-and-allocated payments. It does not include unallocated receipts, credits, adjustments, bad debts, or GST entries that are not tied to invoiced services.

For a complete end-of-month picture, run the Finance Summary together with Distribute Income (management view), and the Item and Fees Report, Receipts Listing, Debtors Listing, and Adjustments Summary (invoicing and receipting view).